Komunikasi Bisnis

Miftah Rizki  16614644

1.What are the purpose of a meeting ?

  Purpose of Meetings. A meeting is where a group of people come together to discuss issues, to improve communication, to promote coordination or deal with any matters that are put on the agenda and to help get any jobs done. Meetings are held for any of the following reasons: To sort out any conflicts. 

  There are some purposes of meeting, such as :

• To sort out any conflicts.

• To negotiate a contract or agreement, or matters to do with it.

• To deal with a current problem within the group or within the business or organization.

• To receive a report for assessment and review.

• To supply information to those present or to canvas views of those present on the particular matter at hand.

2.What are the type of meeting ?

  Meeting or plural form “Meetings” can be defined as ; “A gathering of people; as for a business, social, or religious purpose.” Meetings we know how important part meetings plays in our professional life. But they a a very important role in other parts of our life. Meetings can be of various types based on formality, purpose, use, legality, participation and more. However the main principle of meeting is remains common: gathering of people. In this post; we will look meetings in terms of formality of them.

  There are several types or meetings:

Meeting type 1 : Status Update Meetings

Status update meetings is one of the most common meeting types. This category includes regular team and project meeting, where the primary goal is to align the team via updates on progress, challenges and next steps. Commonly found a group activites in these kinds of meetings are problem solving, decision making, prioritization and task assignment.

Meeting type 2 : Information Sharing Meetings

Presentations, panel debates, keynotes, and lectures are all examples of information sharing meetings. The primary goal of these meeting is for the speakers to share information with the attendees. This could be information about things like upcoming changes, new products and techniques, or in depth knowledge of a domain. Visual communication tools, like slides and videos, are powerful tools for making the shared information more memorable.

At information sharing meetings the attendees have historically been passive listeners. With new technologies like MeetingSift they can use their smart devices to go from passive spectators to active participants, making the meeting more engaging and enjoyable for all.

Meeting type 3 : Decision Making Meetings

The vast majority of business decisions are made by groups in meetings. While small decisions are made in all kinds of meetings, the more important decisions often get their own dedicated meetings. There are different types of group decisions making processes, and care should be taken to choose a process that best matches the situation. A decision making process can include group processes like information gathering and sharing brainstorming solutions, evaluating options, ranking preferences, and voting.

Meeting type 4 : Problem Solving Meetings

Problem solving meetings are perhaps the most complex and varied type of meetings. Whether the meeting is addressing and identified problem, or it is focusing on creating strategies and plans to navigate the future, there are a rich arsenal group processes that can be used. Scopes and priorities need to be defined, opportunities and threats need to be identifed, and possbile solutions should be brainstormed, evaluated, and agreed upon.

Meeting type 5 : Innovation Meetings

Innovation meetings and creative meetings often start with thinking outside the box, by brainstorming, associating, and sharing ideas in a broad scope. Meeting participants can then use various techniques and processes to reduce the diverse pool of ideas to a more focused short list. Through ranking, evaluations, and decision making the most suitable idea, or ideas are identified and recommendations and tasks can be assigned based on this.

3.What makes a good meeting ?

•Here are some steps to make a good meeting :

•Consider your desired outcome

•Create an agenda

•dentify and invite key participants

•Determine whether the meeting really is necessary

•be punctual

•be wary of recapping for latecomers

•be prepared

•have an objective

4.What are the characteristic of a succesful bussiness meeting ?

  The best-of-the-best are committed to doing the “work” of business. They don’t avoid the stuff they don’t like or the tough stuff that defines a leader’s determination to win. Just like profitability, success is an outcome. Leaders and companies that master the disciplines of success stand out from their competition. Using a simple grading system of 1 to 10 (10 being truly outstanding), each characteristic listed below establishes a benchmark that you can use to quickly assess the viability of any business … including yours. Using this approach, a score of 10 for each characteristic will yield a perfect score of 100.

•A meeting, like any business event, succeeds when it is preceded by planning, characterized by focus, governed by structure, and controlled by a budget.

•Effective meetings require sharing control and making commitments.

•All participants of the meetings can be active participate in the discussion and so there is no miscommunication.

•It is better to spend a little time preparing for solutions than to spend a lot of time fixing problems.

•The meeting has a clear purpose and should stick to the agenda.

•Respect each other of participants who attend in the meeting.